Policies

Haverhill Youth Soccer believes everyone should be aware of the potential dangers posed by different weather conditions and work together to keep players and other participants as safe as possible. Technology has improved the monitoring capability for all concerned and there are many new apps for phones and tablets that provide accurate and timely weather reports, forecasts and warnings.

  • HYS strongly recommends that all coaches have the latest weather apps loaded on their phones to include instant weather alerts and lightning strike notifications.
Severe Weather

Severe storms can produce high winds, heavy rain, hail, lightning, thunder and/or tornados. If a severe storm approaches the playing area, the safety of the players is the number one priority of coaches and referees, and may require that the play be suspended while shelter is sought. In the event play is suspended, ALL participants MUST clear the field immediately and move into their cars or other permanent shelter.

Lightning

Lightning is the second leading cause of storm-related deaths and can strike up to 10 miles outside of a thunderstorm, literally a bolt from the blue. If a person can hear thunder or see lightning, the danger is already is present. A clear, sunny sky overhead with storm clouds nearby can still be dangerous. The danger from lightning can persist for 20-30 minutes or more after a thunderstorm has passed.

The National Weather Service does not issue watches or warnings for lightning by itself. However, the National Weather Service does advise that if you see a lightning bolt and hear the thunder in 30 seconds or less, you seek shelter and wait 30 minutes before resuming outdoor activity.

  • If lightning is within five miles, with or without hearing thunder, play should be suspended and shelter sought. A lightning detector or similar app can identify the distance accurately but may not be available.
  • A rough guideline is to measure the time between the lightning flash and hearing the corresponding thunder. If it is 30 seconds or less, seek shelter. It may not be possible to determine which lightning strike generated which roll of thunder.
  • A simple rule: If you can see it or hear it, clear it!
  • HYS recommends that participants seek immediate shelter in their automobiles or a designated severe weather shelter, if one is nearby. Smaller, open structures, tents, trees, isolated areas, etc, should be avoided. Cars with windows rolled up or buses can provide good shelter. Avoid contact with metal or other conducting materials to the outside surfaces. Do not stay in open, unprotected areas.
  • Play should not be restarted for at least 30 minutes after the last lightning strike is seen or roll of thunder is heard.
Hot Weather

Extreme heat can impact players' health and safe play. Proper hydration and knowing when you need to drink are critical, to help prevent many injuries and illnesses, from muscle cramps to heat stroke.

  • Players should drink water before, during and after a training session or game, which means coaches should make sure there is adequate water available.
  • A heat index chart will be given to every coach.
  • All coaches will be provided with training to teach the signs of heat exhaustion and heat stroke.
Heat Index Action
Up to 84° Normal play.
85° - 89° Mandatory two-minute water break per half with running time.
90° - 99° Mandatory two-minute water breaks per half with running time. Each half shortened by five minutes.
100° - 104° Mandatory two-minute water breaks per half with running time. Each half shortened by ten minutes.
105°+ Suspend play.
Cold Weather

For fall play, cold becomes a factor. Players should be allowed to dress in appropriate clothing. Field conditions will be affected by freezing rain, sleet and snow. The ground may become frozen and be unsafe for play.

  • Players on sidelines should remain dressed, if in warm-ups, until playing.
  • Players coming off the field should towel off, if sweaty, and get dressed quickly.
  • No one should sit or lie directly on ground. Heat is lost faster to ground than to air. Blankets and chairs are recommended.
  • Keep hydrated and avoid caffeine or carbonated drinks.
  • Keep an eye on field conditions, as cold wet weather can quickly change footing from safe to slippery.
  • Keep an eye on the goalkeeper - usually the player who gets coldest first, as they are not running or moving like a field player.
Wind Chill Index Action
46° and higher Normal play.
45° and lower

Allowable Additional Clothing:

  • Layers beneath uniform.
  • Gloves or mittens.
  • Stocking caps without straps.
  • Sweat pants or shirts - Underneath the uniform.
  • Jackets - Underneath the uniform.

Clothing NOT Allowed:

  • Hooded sweatshirts - Hoods and strings present possibility of being grabbed.
  • Ear muffs - Plastic or metal part crossing top of head presents potential hazard.
  • Scarves - Isadora Duncan Syndrome.
40° and lower Each half shortened by five minutes.
35° and lower Suspend play.

Updated April 18, 2018

Haverhill Youth Soccer has adopted the following guidelines to foster a good working relationship with the City of Haverhill, which controls the use and maintenance of fields, and help protect our soccer fields from long-term damage.

  • Fields may only be used as permitted by the City of Haverhill.
  • Coaches will be notified at the start of each season when each field is available.
  • Coaches are asked to use the field assigned to their team for training sessions.
  • City permits prohibit tobacco use and dogs at all fields.
  • A list of fields and their status will be available on the HYS website.

Even if a field is listed as "OPEN" on the HYS website, play shall not commence, or continue, on a field if:

  1. The field has been closed by the City of Haverhill.
  2. The field has been closed by the Director of Fields.
  3. The field has standing water on it.
  4. The field is saturated with water.
  5. By playing on the field, the players are, or would be, damaging the field beyond normal wear and tear (i.e. tearing up the turf, creating muddy areas, etc.).

Updated April 18, 2018

Soccer is an outdoor sport played in the rain, cold, and sometimes in the snow. Still, the safety of players and coaches is a prime concern for Haverhill Youth Soccer. Due to rapidly changing weather conditions in New England and in keeping with HYS's desire to minimize the total number of weather related cancellations, advance notice of cancellations may not always be possible. It is recommended that players always show up to the field unless they have received notification from their coach or program director.

Development and In-Town

Development and In-Town cancellations will be communicated to parents via email, updated on the HYS website and posted on social media accounts. Even if there is no cancellation, we believe that parents should be the ultimate decision makers as to whether or not their child should be outside playing soccer. Due to seasonable weather constraints, cancelled training sessions or games may not be rescheduled.

Travel

Travel operates under the cancellation guidelines set forth by Essex County Youth Soccer Association (ECYSA). Each town evaluates their home field conditions by 7:00 AM on each Saturday of play to make a decision for that day. Field statuses are available on the ECYSA website at http://www.ecysa.org/cgi-bin/FldCloseRpt.pl.

Criteria

Due to Field Conditions or Safety Concerns: If the Director of Fields decides to declare fields unplayable this decision will be made by 3:00 pm on weeknights and by 7:00 am on Saturdays. The Director of Fields will call or email the directors of all impacted programs and the "Field" section of the website will be updated.

Advanced Due to Severe Weather: If the Director of Fields is able to declare a weather cancellation in advance, this determination will be made no later than one hour before the scheduled play time.

  • Coaches are not allowed to declare advance weather cancellations.

On-Field Due to Severe Weather: If a weather cancellation is not made more than one hour before scheduled play time an on-field cancellation may be needed due to changing weather conditions. On-field cancellations can be declared by the Director of Fields, program directors, or individual referees.

Updated April 18, 2018

Because of the physical and verbal abuse taking place at youth sporting events across the country, MYSA, ECYSA and other soccer organizations have adopted a Zero Tolerance Policy. Haverhill Youth Soccer has decided to take a proactive approach and adopt the same.

This policy is for Haverhill Youth Soccer.

It is the responsibility of ALL, coaches, parents, relatives, siblings and players to maintain the highest standards of conduct for themselves in all matches. Abusive and obscene language, violent play, violent conduct, fighting and other behavior detrimental to the game will not be tolerated. It is the responsibility of ALL present to support the referee. Spectator and player control includes the times prior to, during and after games at the fields and the surrounding areas.

ALL persons present at any Haverhill Youth Soccer player event shall support the referee and his/her decisions. Failure to do so will undermine the referee’s authority and has the potential of creating a hostile environment for the players, the referee and all other participants and spectators.

It shall be the responsibility of the Haverhill Youth Soccer coaches to live up to and enforce this policy.

Penalties:

  • Any minor infraction: A verbal request (warning) will be given by a coach or referee, and it expected that the reason for the warning will stop immediately.
  • Subsequent infractions: The offending person or player will be asked to leave the playing fields area immediately until their next scheduled event.
  • Serious or consistent infractions: The offending person or player will be asked to leave the playing area immediately and remain off of any Haverhill Youth Soccer playing areas until the Board of Directors has discussed the situation. Haverhill Youth Soccer will reserve the right to take such action, as it deems necessary up to and including permanent dismissal from the Haverhill Youth Soccer leagues and playing areas. Should anyone not comply with these rulings Haverhill Youth Soccer will seek assistance from the local Police department immediately.

It is our intent that this policy should be carried out with a quality amount of understanding and intelligence. It is not our intent to unfairly judge or impede anyone’s enjoyment of the game. These are our children playing a game in an organized environment and a good example needs to be set for them by all of us.

In-Town Program Registrations

Prior to Week 1 of the In-Town Season

Upon approval of the In-Town Program Director, an In-Town player’s registration may be refunded. The refunded amount will be the registration payment received less any fees that have been incurred by Haverhill Youth Soccer. These fees include, but are not limited to: SportsPilot processing fee, City fee, MYSA filing fee, uniform cost and player insurance.

On or after Week 1 of the In-Town Season

No refunds will be issued.

Travel Program Registrations

Player evaluations occur over two weekends. These evaluation dates vary and the term “evaluations” means from the beginning of day 1 of evaluations through the completion of day 2.

Prior to Player Evaluations

Upon approval of the Travel Director, a Travel player’s registration may be refunded. The refunded amount will be the registration payment received less any fees that have been incurred by Haverhill Youth Soccer. These fees include, but are not limited to: SportsPilot processing fee, City fee, MYSA filing fee, ECYSA filing fee and player insurance.

Uniform cost is NOT refundable once the order has been placed.

Prior to Completion of Evaluations

If the player has not attended any evaluations, the same rules as Prior to Player Evaluations shall apply.

If the player has attended either or both of the evaluation days, the same rules as Prior to Player Evaluations will apply however only one half of the registration fee will be funded less any fees that have been incurred by Haverhill Youth Soccer. These fees include, but are not limited to: SportsPilot processing fee, City fee, MYSA filing fee, ECYSA filing fee and player insurance.

After Completion of Evaluations

No refunds will be issued.

All refund requests must be made in writing or by email to the Haverhill Youth Soccer Registrar.

Updated September 10, 2015

Haverhill Youth Soccer is committed to educating our volunteer coaches through sponsored instructional programs. As an added incentive for people to volunteer to coach and to help retain licensed and experienced coaches, we offer reimbursements for coaching education courses and player registration fees.

Coaching Education Courses

HYS will reimburse a coach for successfully completing any US Soccer Grassroots Licensing Course or United Soccer Coaches Coaching Development Course. Pre-approval must be obtained from the President for more advanced or specialized courses. Upon completion of a course, a coach may submit a copy of their certificate and receipt of payment to the Director of Soccer Development for reimbursement.

Player Registration Fees

HYS will reimburse an appropriately-licensed coach the full amount of the player registration fee for any of their family's children playing on their group or team.

  • Pre-School, Grade KG, Grade 1 and Grade 2 - 4v4 Grassroots
  • Grade 3/4 - 7v7 Grassroots
  • Grade 5/6 - 9v9 Grassroots
  • Grade 7/8, Grades 9/10, Grades 11/12 or PG - 11v11 Grassroots

Upon completion of each season, HYS agrees to reimburse the player registration fee for any child whose family member meets the above requirements.

Updated April 18, 2018

Haverhill Youth Soccer wishes to further promote player development and fun by offering partial reimbursement to teams participating in events that provide additional opportunities for play and instruction. This pertains to teams requesting reimbursement to play in pre-approved tournaments, camps, or clinics.

  • Reimbursement per event is based on a maximum of 50% of the cost of that event up to a capped amount of $100.00.
  • Each team is eligible for reimbursement for up to three events up to a maximum of $300.00 per soccer year (September 1st to August 31st).
  • The majority of a tournament roster must be made up of HYS players.
  • At least 10 HYS players must participate in the camp or clinic.
  • Pre-approval must be obtained from the President.
  • Please allow at least 30 days for approval.
  • In-door soccer sessions do not qualify for this reimbursement.

Upon approval of an event, a coach may submit the signed approval form and a copy of the event registration form/receipt to the Treasurer for reimbursement.

Updated April 18, 2018

Haverhill Youth Soccer recommends use of the following guidelines regarding the installation, use, and storage of soccer goals. As advocates for the healthy development of children, we need to be concerned with soccer goal post safety. While these guidelines should be effective in reducing the risk of goal-related injuries, they should not be construed as the only methods for minimizing injuries associated with soccer goals.

Soccer Goal Injuries and Deaths

According to the US Consumer Product Safety Commission (CPSC), most soccer goal post related deaths and injuries involved either unsecured or homemade goals. Injuries frequently occurred during horseplay such as climbing on the goal or attempting to do chin-ups, thereby tipping the goal over. All goals, whether homemade or manufactured, should be properly secured to the ground to avoid injuries or deaths associated with tip-over.

Anchoring Soccer Goals

There are several different ways to properly anchor soccer goals. The number and type of anchors used will depend on factors such as soil type and goal weight. Anchor types include:

  • Auger-style anchors that are screwed into the ground.
  • Semi-permanent anchors, which require a permanently secured base buried underground with tethers or bolts to secure the goal.
  • Peg, stake or j-hook style anchors that are driven into the ground.
  • Sandbags or counterweights for indoor facilities.
Goal Storage

The CPSC reports that most accidents occurred when the goal was unattended. When goals are not being used, always take appropriate steps to secure goals such as:

  • Place the goal frames face-to-face and secure them at each goal post with a lock and chain.
  • Lock and chain to a suitable fixed structure such as a permanent fence.
  • Lock unused portable goals in a secure storage room after each use.
  • Remove the net, if possible.
  • Fully disassemble the goals for seasonal storage.
Conclusions/Safety Tips

HYS asks that coaches, parents, and players follow these safety guidelines:

  1. Securely anchor or counter-weight portable goals at all times.
  2. Store movable soccer goals in a place where children can not access them.
  3. Never permit anyone to climb on the net or goal framework.
  4. Remove nets, if possible, when goals are not in use.
  5. Check all connecting hardware before every use and replace damaged or missing anchors immediately.
  6. Ensure safety/warning labels are clearly visible.
  7. Always exercise extreme caution when moving goals and allow adequate manpower to move goals of varied sizes and weights. Movable soccer goals should only be moved by authorized adults.
  8. Movable soccer goals should only be used on level (flat) fields
  9. Instruct players to avoid unsafe use of goals.

Updated April 18, 2018

Haverhill Youth Soccer is dedicated to the task of promoting and enhancing the culture of soccer in the city of Haverhill. Our Development and In-Town programs provide an opportunity for children to learn the game and develop soccer skills, while Travel teams play at an appropriate competitive level within the Essex County Youth Soccer Association. In order to assure fairness and continuity, this Travel Policy has been approved by the Board of Directors, and will be implemented by the Travel Directors.

Definitions

The following abbreviations may be used in this document:

  • “HYS” is Haverhill Youth Soccer.
  • “Board” is the Board of Directors of HYS, which oversees HYS.
  • “TC” is the Travel Committee, which is a sub-committee appointed by the Board.
  • “TD” refers to one or all HYS Travel Directors, who implement this Travel Policy.
  • “ECYSA” refers to the Essex County Youth Soccer Association, the league in which all HYS Travel teams play in.
Travel Committee

The Travel Committee reviews the Travel program and makes recommendations to the Board. The goals of the TC are to insulate the Board from claims of conflict of interest and to unburden the Board from problems and conflicts unique to this area. It should also be recognized that the TC, and HYS generally, has the responsibility to act openly, fairly, and effectively upon every Travel situation that arises. The TC is not autonomous. HYS's Board has the final say over the operation and management of the program.

  • Duties - The duties of the TC include but are not limited to:
    • Making recommendations to the Board regarding the selection of head coaches for Travel teams.
    • Appointing a Lead Evaluator to oversee player assessments.
    • Providing guidance to the Board on coach and player disciplinary issues.
    • Handling any Travel issues that the Board requests help with.
    • Advising the Board as requested.
  • Make Up - The TC shall be comprised of four members plus two co-chairs from the Board which will be the Travel Director and Director of Soccer Development. If a TC member is also a Travel coach, they must recuse themselves from decisions pertaining to their team.
  • Nominations - All members of the TC must be Assistant Travel Directors, experienced Travel coaches or non-Board members who:
    • Are familiar with the highest level of Travel play.
    • Are aware of the coaching and playing situations unique to this level.
    • Will be able to provide sound advice to Board and act as an independent voice removed from some of the conflicts that can arise.
  • Meetings
    • Attendees - No sitting Board members, apart from the President and Assistant Travel Directors, shall attend any TC meeting, except at the request of the TC.
    • Voting procedures - The President shall sit as a non-voting member, however, in the event of a tie vote the President may cast the tie-breaking vote.
  • Removal of a Member - The Board reserves the right to remove any TC member who does not properly fulfill their duties and obligations at any time during their tenure. Removal will be by a majority vote of the Board after presentation and discussion of the issues causing the motion for removal.
Selection of Head Coaches

The TC recommends and the Board approves the head coach for all Travel teams. Applying for a coaching position does not guarantee a coaching assignment.

  • Application - Applicants interested in seeking a position as a Travel coach must apply in writing to the TC by June 1st preceding the fall season in which they hope to coach.
  • Qualifications - The TC will assess applicants on the following qualifications:
    • Personal qualities, including but not limited to: integrity, leadership, understanding, sensitivity, organization, ability to communicate, fairness, dedication, commitment, etc.
    • Recommendations of other coaches, Board members and parents.
    • Other factors deemed appropriate by the TC.
  • Recommendation - The TC will recommend each qualified candidate to the Board.
  • Approval - The Board has the option to approve or reject the TC's recommendation. To minimize conflict of interest, Board members who are candidates for a Travel coach position may not be present or participate in the discussion or voting for the coaching position for that team. If the Board rejects the TC's candidate, they may accept a candidate not recommended by the TC. This secondary candidate must have applied for the position. If no secondary candidate is available or qualified, the Board may ask that a new search be conducted for a suitable candidate, at the TC's discretion.
  • Notification - Upon final decision by the Board, the TD will communicate the outcome to the Travel coach applicants.
Expectations of Travel Coaches

All Travel coaches are subject to evaluation by TD, the TC, and the Board at all times. Coaching positions may be terminated at any time for any reason. The following are expectations of all Travel coaches:

  • Commitment - Coaches must make a commitment to their team for both the fall and spring seasons in a given soccer year.
  • Sportsmanship - Coaches must display the highest level of sportsmanship, fair play, and respect for their players, opponents, and officials at all times.
  • Licensing - Coaches will make reasonable efforts to improve their skills over time, and are encouraged to attend coaching education courses.
  • Regular Season Practices - Coaches may not start officially practicing more than two weeks before their first regular season game without prior approval of the TD.
  • Pre-season Practices - If a coach wishes to practice earlier than two weeks before the season, then he or she is required to get approval from the TD. The parents and players should be notified that the practices are optional.
  • Off-season Activities - Coaches may enter indoor leagues, offer clinics, or have practices over the winter. These activities are not under the supervision of HYS and are completely independent from HYS. HYS does not set terms or conditions for coaches involved with teams during the off-season other than to indicate that no off-season participation by a rostered player can be required as a prerequisite to continuing on the roster or in determining playing status during the seasons.
Renewal of Coaching Status

All Travel coaches are subject to the review of TD, the TC and Board at all times. Coaching status is not automatically renewed year to year.

  • Any person interested in applying for a Travel coaching position, even if already occupied, may do so by June 1st of the year preceding the fall season in which they hope to coach.
  • Incumbent Travel coaches need not apply unless they are notified by the TD that there is another application for their position.
  • If a TD deems it appropriate, he or she may bring a recommendation for not renewing a coach's status.
  • The TC will review the qualifications and performance of every coach every year.
  • The TC may request a meeting with a current Travel coach if there are concerns about the coach or team performance. The TC may decide not to renew a coach's position as coach of a Travel team.
  • The TC may seek additional applicants if there are no qualified candidates.
Removal of Travel Coaches

In the event that an issue arises with regard to a Travel coach during the season as a result of violating HYS guidelines, policies, behavior, or ECYSA rules then that coach may be sanctioned or removed during the season by the TC with Board approval.

  1. Notifying the TD - Issues may be brought to the TD directly by any member of the HYS community. Results of surveys may be considered notification that there may be an issue with a Travel coach.
  2. Investigation - Accusations of wrongdoing against Travel coaches will be investigated thoroughly with input sought from all knowledgeable parties including parents, players, league officials, referees and the coach themselves. The TD will initiate the investigation and serve as the liaison between parents, players, the TC, and the Board. Once the important details associated with the issue have been established and corroborated, the TD will present the details to the TC.
  3. TC Meeting - Once the TC has reviewed the details, it will offer the coach an opportunity to address the issue with the TC in a private meeting. Similarly, the parents, players, or league officials bringing the complaint will also be afforded the opportunity to meet privately with the TC to address their concerns. Once the TC has heard from both parties, it will discuss the matter privately and generate a recommended course of action to the Board. The TC may recommend no action, an admonishment, a more formal warning that includes explicit provisions and a period of probation for the coach, or dismissal.
  4. Board Meeting - The Board will consider the TC's recommendation and may either act on it directly or act in some other way that it deems in the interest of the players, the families, the coach and the organization. The parties may request an appearance at the Board meeting to have the Board hear their positions. The Board's course of action will be communicated to all parties and the matter will be closed.
Selection of Assistant Coaches

There must be a head coach for each Travel team. This individual will be responsible for all phases of team management. He or she will choose an assistant coach. The announcement of assistant coaches may not happen prior to the player placement notifications. Assistant coaches are also subject to the same terms, conditions, review, standards of behavior, and discipline which apply to the head coaches.

Player Assessments

The TC's goal with player assessments is to find those players who can have a positive impact during game situations and to place every player on a team with other players of similar individual abilities. The proper placement of players is critical to creating a positive soccer environment for every player. Technically proficient players who cannot perform in traffic or when under pressure should not be placed on top teams. In contrast, some players whose technical skills may not be as advanced as others, but whose athletic skills and understanding of the game is advanced, should be challenged in an optimal environment to develop technical skills and to help the team.

Procedure - Player assessments are intended to create an opportunity to evaluate player's abilities in game formats. Each dual grade group and gender will have two assessment dates.

  • The TC will appoint a Lead Evaluator to oversee an assigned set of player assessments.
  • The Lead Evaluator will meet prior to the date of assessments with TD and all evaluators to review the process; provide information on how to evaluate players in an assessment environment and what to look for when evaluating players.
  • Evaluators should be licensed coaches with prior experience coaching a Travel team.
  • The ratio of evaluators to players should be 1:12.
  • Each player will be assigned a number to be worn so that the number is visible to make identification of individual players during assessments more efficient.
  • The Lead Evaluator will run the whole assessment process, including placing players in groups to play.
  • Players will play small-sided games for the entire assessment.
  • Depending on the age group and number of players and field space, the assessment will start with 4v4 games, move to 7v7 and get to 9v9/11v11, time permitting.
  • The evaluators will evaluate each player in each small-sided game.
  • Evaluations in each small-sided game will be made on a 4-point scale.
  • Scale: 4 = Excels, 3 = Above Average, 2 = Below Average, 1 = Deficient.
  • Within a week after the conclusion of the assessments, the Lead Evaluator will provide the TD with a solid 1-4 score for all the evaluated players.

Observation - TC members should observe assessments to help ensure fairness to all involved.

Attendance - Attendance is mandatory to be considered for a Travel team. Attending an assessment does not guarantee a player a position on a Travel team.

Excused Absences - A player will be permitted to miss an assessment for good cause (e.g. illness, injury, or unavoidable family obligation). In the event that a player cannot attend an assessment, an email must be sent to the TD indicating the reason for the absence prior to the assessment. If the TD finds the excuse acceptable, the player will be eligible for consideration by the Lead Evaluator.

Expectations of Players

HYS expects all its players to conduct themselves appropriately at all times on and off the field. Players are expected to attend practices and games or communicate to the coach when attendance is not possible. Because placing a player on a Travel team roster, by definition, prevents another player from making that team, there is an implied commitment for Travel players. As a result, the TC and Board have established formal expectations for Travel players.

Practices - Players are expected to participate in at least one of the two scheduled practices each week and be available to play in every game. Only compelling reasons will be considered acceptable excuses for not meeting this requirement. Compelling excuses are defined as situations that are beyond the player's control. For instance, an important family obligation or responsibility would be considered a compelling reason, but a club soccer commitment or practice for another sport would not.

Seasons - Players are expected to play both fall and spring seasons in a given soccer year to be eligible to play on a Travel team.

Off-season - Participation in off-season activities is entirely voluntary.

Tournaments - Participation in tournaments is recommended but not required.

Coach's Expectations - Coaches are free to communicate their own requirements and expectations for players prior to the selection process as long as they do not contradict those stated above. All coaches are expected to make their best effort to play each player a minimum of half of every game.

Removal of Players - Failure to meet these expectations may result in the player losing their place on the Travel team.

  • Players may be removed from a Travel team between seasons. The player must be notified by phone or in person by the Travel coach first; the parents will be personally notified and then the child in a mutually acceptable manner to the parents and to the coach. The Travel coach should be communicating with players during the season so that the final decision will not be a surprise. The TC will review and approve all removal requests.
  • Players may be suspended during a season for disciplinary reasons or for any conduct unbecoming of a HYS soccer player as determined by the coach. The TC will review and approve all suspension requests.

Player Placements

It is the intent of HYS to not deprive players of the opportunity to play soccer at the Travel level. A team cannot exist without a coach, however, so a head coach must be selected prior to the start of player assessments to assemble a Travel team.

Assembling Teams - TD will determine the number of teams that can be assembled based on the number of player registrations and selected head coaches. As many as possible dual grade teams will be assembled if there are enough registrations and available coaches to support them. The final number of teams for each dual grade and gender will be determined before the start of player assessments.

Rostering of Players - TD will assign players to teams based on the results of player assessments and assign coaches to those teams. The roster size for teams will depend on the number of registered players. At the request of the TD rosters may be brought to the maximum number allowed by ECYSA in order to ensure that the maximum number of players can participate.

Notification - All players attending assessment must be advised of their team assignment by means of an email notice no later than one week from the second assessment. No commitment can be made to any player prior to, during, or after the evaluations until the TD informs the players of their placement. Travel coaches should not discuss the team selection with players or parents until team placements have been communicated to the players. At no time should specific player evaluation rankings be discussed with players or parents although overall performance, needed improvements, and the child’s potential may be discussed with players and parents.

Movement Between Teams - It is possible that there is movement between teams prior to, during, or between seasons. It is up to the discretion of the affected team coaches and the TD.

Right of Appeal - If player selection is accomplished by the guidelines stated in this policy, appeals should be unwarranted. However, if a parent wishes to make an appeal, it must be done in writing to the TD stating the specified and objective reasons as to why their child should have been selected to a particular team. As with all TC decisions, the TC decision regarding the appeal is subject to Board approval.

Team Placement - TD will attempt to place teams in appropriately competitive divisions within ECYSA. ECYSA decisions regarding placement are final.

Policy Changes

Any changes to this policy will require affirmation by the Board.

Updated April 18, 2018

Introduction

Haverhill Youth Soccer Soccer respects each individual's right to personal privacy. We will collect and use information through our web site only in the ways disclosed in this statement.

Part I. Information

Haverhill Youth Soccer collects information through our web site at several points. If you join our mailing list, you will be entering your email address only. That information resides on our web site and will only be used for communications to the people on the list.

We also may collect information on various forms that you might fill out. This information is only sent to the Haverhill Youth Soccer board of directors.

Part II. Information Usage.

The information collected by Haverhill Youth Soccer will be used solely for the purpose of communications to the individual or to the entire Haverhill Youth Soccer community. Please be assured that your information will NOT be disseminated, sold or distributed to any other third party.

We offer links to other web sites. Please note: When you click on links to other web sites, we encourage you to read their privacy policies. Their standards may differ from ours.

Part III. Access to Information

Haverhill Youth Soccer maintains the accuracy of our information by periodically cleaning out old data or removing e-mail address when we get undeliverable mail messages. You may delete your information from our mailing list by unsubscribing from the mailing list on our home page.

Part IV. Problem Resolution

If problems arise, users may contact any Board Member.

Part V. Data Storage and Security

Haverhill Youth Soccer protects user information with the following security measures: secure servers, firewalls, and SSL encryption.